{"id":813,"date":"2025-08-29T16:22:42","date_gmt":"2025-08-29T16:22:42","guid":{"rendered":"https:\/\/www.techpolaju.com\/blog\/?p=813"},"modified":"2025-08-29T16:22:44","modified_gmt":"2025-08-29T16:22:44","slug":"automate-email-to-task","status":"publish","type":"post","link":"https:\/\/www.techpolaju.com\/blog\/power-automate\/automate-email-to-task\/","title":{"rendered":"\ud83d\udd04 Effortless 8-Step Power Automate Email to Task flow Guide"},"content":{"rendered":"\n<p>If you\u2019re looking for a smarter way to handle emails and convert them into actionable tasks, you\u2019ll love this tutorial. In this guide, we\u2019ll build a Power Automate Email to Task flow that automatically turns incoming emails with specific keyword into Planner tasks, while also storing and sharing the original email for future reference.<\/p>\n\n\n\n<p>\ud83d\ude80 <strong>What You\u2019ll Achieve<\/strong><br>Using this Step-by-Step Power Automate Email to Task flow Guide, you\u2019ll be able to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Detect incoming emails with the keyword \u201cRequest\u201d<\/li>\n\n\n\n<li>Automatically create a Planner task with the email subject as the task title<\/li>\n\n\n\n<li>Convert the email body into clean text for the task description<\/li>\n\n\n\n<li>Export and save the original email file into SharePoint<\/li>\n\n\n\n<li>Generate a sharing link to the exported email<\/li>\n\n\n\n<li>Assign users to the task and include references for context<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"679\" src=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-32-1024x679.png\" alt=\"Automate Email to Task\" class=\"wp-image-848\" srcset=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-32-1024x679.png 1024w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-32-300x199.png 300w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-32-768x509.png 768w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-32.png 1211w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><\/div>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p>\ud83e\uddf0 <strong>Prerequisites<\/strong><br>To complete this Power Automate Email to Task flow Guide, make sure you have:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Microsoft 365 with access to Power Automate<\/li>\n\n\n\n<li>Microsoft Planner<\/li>\n\n\n\n<li>A SharePoint Document Library (Planner automatically uses one in the backend)<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_83 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/automate-email-to-task\/#%F0%9F%A7%B1_Step-by-Step_Power_Automate_Email_to_Task_flow\" >\ud83e\uddf1 Step-by-Step Power Automate Email to Task flow<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/automate-email-to-task\/#%F0%9F%94%B9_Step_1_Trigger_%E2%80%93_When_a_New_Email_Arrives_V3\" >\ud83d\udd39 Step 1: Trigger &#8211; When a New Email Arrives (V3)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/automate-email-to-task\/#%F0%9F%94%B9_Step_2_Create_a_Task_in_Microsoft_Planner\" >\ud83d\udd39 Step 2: Create a Task in Microsoft Planner<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/automate-email-to-task\/#%F0%9F%94%B9_Step_3_Convert_HTML_to_Text\" >\ud83d\udd39 Step 3: Convert HTML to Text<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/automate-email-to-task\/#%F0%9F%94%B9_Step_4_Export_Email_V2\" >\ud83d\udd39 Step 4: Export Email (V2)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/automate-email-to-task\/#%F0%9F%94%B9_Step_5_Create_File_in_SharePoint\" >\ud83d\udd39 Step 5: Create File in SharePoint<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/automate-email-to-task\/#%F0%9F%94%B9_Step_6_Create_Sharing_Link\" >\ud83d\udd39 Step 6: Create Sharing Link<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/automate-email-to-task\/#%F0%9F%94%B9_Step_7_Add_Assignees_to_Task\" >\ud83d\udd39 Step 7: Add Assignees to Task<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/automate-email-to-task\/#%F0%9F%94%B9_Step_8_Update_Task_Details\" >\ud83d\udd39 Step 8: Update Task Details<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/automate-email-to-task\/#%F0%9F%93%88_Result\" >\ud83d\udcc8 Result<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/automate-email-to-task\/#%F0%9F%92%A1_Bonus_Tips\" >\ud83d\udca1 Bonus Tips<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/automate-email-to-task\/#%F0%9F%8F%81_Wrapping_Up\" >\ud83c\udfc1 Wrapping Up<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/automate-email-to-task\/#%F0%9F%93%91_Bonus_Resources\" >\ud83d\udcd1 Bonus Resources<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%A7%B1_Step-by-Step_Power_Automate_Email_to_Task_flow\"><\/span>\ud83e\uddf1 Step-by-Step Power Automate Email to Task flow<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%94%B9_Step_1_Trigger_%E2%80%93_When_a_New_Email_Arrives_V3\"><\/span>\ud83d\udd39 Step 1: Trigger &#8211; When a New Email Arrives (V3)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Open Power Automate at <a href=\"http:\/\/make.powerautomate.com?utm_source=techpolaju.com\" data-type=\"link\" data-id=\"make.powerautomate.com\" target=\"_blank\" rel=\"noopener\">make.powerautomate.com<\/a>.<\/li>\n\n\n\n<li>Create a new <strong>Automated Cloud Flow<\/strong>.<\/li>\n\n\n\n<li>Set the trigger: <strong>When a new email arrives (V3)<\/strong>.<\/li>\n\n\n\n<li>Subject Filter: only trigger if the email subject contains the keyword <strong>\u201cRequest\u201d<\/strong>.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"601\" src=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-23-1024x601.png\" alt=\"Power automate: Trigger - When a New Email Arrives (V3)\" class=\"wp-image-819\" srcset=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-23-1024x601.png 1024w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-23-300x176.png 300w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-23-768x450.png 768w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-23.png 1098w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><\/div>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%94%B9_Step_2_Create_a_Task_in_Microsoft_Planner\"><\/span>\ud83d\udd39 Step 2: Create a Task in Microsoft Planner<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Add action: Create a task.\n<ul class=\"wp-block-list\">\n<li>Group Id: Select a group from the dropdown.<\/li>\n\n\n\n<li>Plan Id: Select a plan from the dropdown.\n<ul class=\"wp-block-list\">\n<li>\ud83d\udc49 If no plan exists, go to <a href=\"https:\/\/planner.cloud.microsoft\/?utm_source=techpolaju.com\" data-type=\"link\" data-id=\"https:\/\/planner.cloud.microsoft\/\" target=\"_blank\" rel=\"noopener\">Microsoft Planner<\/a> and create a new plan by clicking the <strong>&#8220;New plan&#8221;<\/strong> button in the top-right corner.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Title: Subject of the received email by clicking on the flash icon.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"464\" src=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-24-1024x464.png\" alt=\"Power automate Create a task action\" class=\"wp-image-822\" srcset=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-24-1024x464.png 1024w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-24-300x136.png 300w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-24-768x348.png 768w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-24.png 1070w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><\/div>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%94%B9_Step_3_Convert_HTML_to_Text\"><\/span>\ud83d\udd39 Step 3: Convert HTML to Text<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Add action: Html to text.\n<ul class=\"wp-block-list\">\n<li>Content: Email &#8220;Body&#8221; from trigger by clicking on the flash icon.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>This ensures your Planner task description is clean and readable.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"339\" src=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-25-1024x339.png\" alt=\"\" class=\"wp-image-827\" srcset=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-25-1024x339.png 1024w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-25-300x99.png 300w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-25-768x254.png 768w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-25.png 1094w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><\/div>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%94%B9_Step_4_Export_Email_V2\"><\/span>\ud83d\udd39 Step 4: Export Email (V2)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Add action: <strong>Export email (V2)<\/strong>.\n<ul class=\"wp-block-list\">\n<li>Message Id: Message Id from trigger.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"469\" src=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-26-1024x469.png\" alt=\"\" class=\"wp-image-831\" srcset=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-26-1024x469.png 1024w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-26-300x137.png 300w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-26-768x352.png 768w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-26.png 1085w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%94%B9_Step_5_Create_File_in_SharePoint\"><\/span>\ud83d\udd39 Step 5: Create File in SharePoint<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Add action: <strong>Create file<\/strong>.\n<ul class=\"wp-block-list\">\n<li><strong>Site Address:<\/strong> Enter the SharePoint site address associated with the plan. Each plan in Microsoft Planner has a corresponding backend SharePoint site-typically named after the plan without spaces. For example, if your plan is named <strong>&#8220;Test Plan,&#8221;<\/strong> the site URL would follow this format:\n<ul class=\"wp-block-list\">\n<li><code>https:\/\/&lt;tenant>.sharepoint.com\/sites\/testplan<\/code>.<\/li>\n\n\n\n<li>If you&#8217;re unable to locate the specific plan site, you may use any other SharePoint site URL instead. Copy and paste the URL here. If it doesn&#8217;t appear in the dropdown, choose the option to add it as a <strong>custom value<\/strong>.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Folder Path:<\/strong> Click the folder icon and select the document library where you want to save the email file.<\/li>\n\n\n\n<li><strong>File Name:<\/strong> Use the format <code>Subject - Received Time.eml<\/code>.<br>Click the lightning bolt (\u26a1) icon to open the dynamic content list, then select <strong>Subject<\/strong>.<br>Next, type a hyphen (<code>-<\/code>), and click the lightning bolt icon again to select <strong>Received Time<\/strong>.<br>Finally, type <code>.eml<\/code> to complete the file name.<\/li>\n\n\n\n<li><strong>File Content:<\/strong> Click the lightning bolt (\u26a1) icon and select the <strong>Body<\/strong> from the dynamic content of <strong>Export Email (V2)<\/strong>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"606\" src=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-27-1024x606.png\" alt=\"\" class=\"wp-image-833\" srcset=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-27-1024x606.png 1024w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-27-300x177.png 300w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-27-768x454.png 768w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-27.png 1126w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><\/div>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%94%B9_Step_6_Create_Sharing_Link\"><\/span>\ud83d\udd39 Step 6: Create Sharing Link<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Add action: <strong>Create sharing link for a file or folder<\/strong>.\n<ul class=\"wp-block-list\">\n<li><strong>Site Address:<\/strong> Enter the same site address used in <strong>Step 5<\/strong>.<\/li>\n\n\n\n<li><strong>Library Name:<\/strong> Select the name of the document library where the exported email was saved (as in <strong>Step 5<\/strong>).<\/li>\n\n\n\n<li><strong>Item Id:<\/strong> Click the lightning bolt (\u26a1) icon and select the <strong>ItemId<\/strong> of the newly created file.<\/li>\n\n\n\n<li><strong>Link Type:<\/strong> Choose either <strong>&#8220;View and edit&#8221;<\/strong> or <strong>&#8220;View only&#8221;<\/strong> from the dropdown menu.<\/li>\n\n\n\n<li><strong>Link Scope:<\/strong> Choose either <strong>&#8220;People in your organization&#8221;<\/strong> or <strong>&#8220;Anyone with the link&#8221;<\/strong> from the dropdown menu.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"642\" src=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-28-1024x642.png\" alt=\"\" class=\"wp-image-836\" srcset=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-28-1024x642.png 1024w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-28-300x188.png 300w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-28-768x481.png 768w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-28.png 1056w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><\/div>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%94%B9_Step_7_Add_Assignees_to_Task\"><\/span>\ud83d\udd39 Step 7: Add Assignees to Task<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Add action: <strong>Add assignees to a task<\/strong>.\n<ul class=\"wp-block-list\">\n<li><strong>Task Id:<\/strong> First, click on the dropdown and select <strong>&#8220;Enter custom value&#8221;<\/strong>. This will convert the dropdown into a text field.<br>Then, place your cursor inside the text field &#8211; a blue lightning bolt (\u26a1) icon will appear. Click on it and select the <strong>Id<\/strong> of the newly created task from the <strong>Create a task<\/strong> step.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"994\" height=\"344\" src=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-29.png\" alt=\"\" class=\"wp-image-839\" srcset=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-29.png 994w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-29-300x104.png 300w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-29-768x266.png 768w\" sizes=\"auto, (max-width: 994px) 100vw, 994px\" \/><\/figure><\/div>\n\n\n<p> <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Assigned User Ids: Enter your email address there.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"995\" height=\"307\" src=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-30.png\" alt=\"\" class=\"wp-image-840\" srcset=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-30.png 995w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-30-300x93.png 300w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-30-768x237.png 768w\" sizes=\"auto, (max-width: 995px) 100vw, 995px\" \/><\/figure><\/div>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%94%B9_Step_8_Update_Task_Details\"><\/span>\ud83d\udd39 Step 8: Update Task Details<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Add action: <strong>Update task details<\/strong>.\n<ul class=\"wp-block-list\">\n<li><strong>Task Id:<\/strong> Use the <strong>Id<\/strong> from the <strong>Create a task<\/strong> step. Follow the same steps as described in <strong>Step 7<\/strong> to enter it.<\/li>\n\n\n\n<li><strong>Description:<\/strong> Click the lightning bolt (\u26a1) icon and select <strong>&#8220;The plain text content&#8221;<\/strong> from the <strong>Html to text<\/strong> action.<\/li>\n\n\n\n<li><strong>Expand<\/strong> the <strong>Advanced parameters<\/strong> section \n<ul class=\"wp-block-list\">\n<li>Select <strong>References<\/strong><\/li>\n\n\n\n<li>Click <strong>Add new item<\/strong><\/li>\n\n\n\n<li><strong>Alias \u2013 1:<\/strong> <code>Subject - Received Time.eml<\/code><\/li>\n\n\n\n<li><strong>Resource Link \u2013 1:<\/strong> Use the <strong>Sharing Link<\/strong> obtained in <strong>Step 7<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"994\" height=\"760\" src=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-31.png\" alt=\"\" class=\"wp-image-842\" srcset=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-31.png 994w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-31-300x229.png 300w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-31-768x587.png 768w\" sizes=\"auto, (max-width: 994px) 100vw, 994px\" \/><\/figure><\/div>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%93%88_Result\"><\/span>\ud83d\udcc8 Result<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Now, whenever an email with the keyword \u201cRequest\u201d arrives, this Power Automate Email to Task flow will:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Create a Planner task with the subject as the title<\/li>\n\n\n\n<li>Add the email body as the description<\/li>\n\n\n\n<li>Export and save the full email file in SharePoint<\/li>\n\n\n\n<li>Generate and link a shareable reference back into the task<\/li>\n\n\n\n<li>Assign the task to the right people automatically<\/li>\n<\/ul>\n\n\n\n<p>This Step-by-Step Power Automate Email to Task flow Guide will save your team countless hours by ensuring no important request email gets lost.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%92%A1_Bonus_Tips\"><\/span>\ud83d\udca1 Bonus Tips<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Use filters in the trigger to reduce unnecessary runs and streamline your Power Automate Email to Task setup.<\/li>\n\n\n\n<li>Use a shared Planner board for team-wide tracking when implementing your Power Automate Email to Task workflow.<\/li>\n\n\n\n<li>Archive emails in SharePoint for compliance and record-keeping as part of your Power Automate Email to Task strategy.<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%8F%81_Wrapping_Up\"><\/span>\ud83c\udfc1 Wrapping Up<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>You\u2019ve just built a complete Step-by-Step Power Automate Email to Task flow that transforms incoming emails into actionable Planner tasks, attaches references, and ensures accountability across your team. With this Power Automate Email to Task method, your workflow becomes smarter, faster, and more reliable.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%93%91_Bonus_Resources\"><\/span>\ud83d\udcd1 Bonus Resources<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/power-automate-email-export-in-5-steps\/\">\ud83d\ude80\u00a0Effortless Power Automate Email Export in 5 Steps<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/important-email-alert\/\">\ud83d\ude805 Easy Steps to Create a Power Automate Important Email Alert for Smarter Workflows<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/email-alert-sharepoint\/\">\ud83d\ude80\u00a0Quick Power Automate Email Alert SharePoint 4 Steps to Safeguard Documents<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/3-power-automate-triggers\/\">\u2728 Discover 3 Power Automate Triggers to Simplify Automation<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/sharepoint-workflow-2025\/\">\ud83d\udd04 Powerful Power Automate SharePoint Workflow 2025 for Easy Document Tracking<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/6-power-automate-date-time\/\">\ud83d\ude80\u00a0Master Automation with 6 Power Automate Date Time Actions<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>If you\u2019re looking for a smarter way to handle emails and convert them into actionable tasks, you\u2019ll love this tutorial. In this guide, we\u2019ll build a Power Automate Email to Task flow that automatically turns incoming emails with specific keyword into Planner tasks, while also storing and sharing the original email for future reference. \ud83d\ude80 &#8230; <a title=\"\ud83d\udd04 Effortless 8-Step Power Automate Email to Task flow Guide\" class=\"read-more\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/automate-email-to-task\/\" aria-label=\"Read more about \ud83d\udd04 Effortless 8-Step Power Automate Email to Task flow Guide\">Read more<\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2],"tags":[],"class_list":["post-813","post","type-post","status-publish","format-standard","hentry","category-power-automate"],"_links":{"self":[{"href":"https:\/\/www.techpolaju.com\/blog\/wp-json\/wp\/v2\/posts\/813","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.techpolaju.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.techpolaju.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.techpolaju.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.techpolaju.com\/blog\/wp-json\/wp\/v2\/comments?post=813"}],"version-history":[{"count":30,"href":"https:\/\/www.techpolaju.com\/blog\/wp-json\/wp\/v2\/posts\/813\/revisions"}],"predecessor-version":[{"id":855,"href":"https:\/\/www.techpolaju.com\/blog\/wp-json\/wp\/v2\/posts\/813\/revisions\/855"}],"wp:attachment":[{"href":"https:\/\/www.techpolaju.com\/blog\/wp-json\/wp\/v2\/media?parent=813"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.techpolaju.com\/blog\/wp-json\/wp\/v2\/categories?post=813"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.techpolaju.com\/blog\/wp-json\/wp\/v2\/tags?post=813"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}