{"id":734,"date":"2025-08-06T19:35:55","date_gmt":"2025-08-06T19:35:55","guid":{"rendered":"https:\/\/www.techpolaju.com\/blog\/?p=734"},"modified":"2025-08-06T23:26:56","modified_gmt":"2025-08-06T23:26:56","slug":"email-alert-sharepoint","status":"publish","type":"post","link":"https:\/\/www.techpolaju.com\/blog\/power-automate\/email-alert-sharepoint\/","title":{"rendered":"\u26a1 Quick Power Automate Email Alert SharePoint 4 Steps to Safeguard Documents"},"content":{"rendered":"\n<p>If you need a reliable way to know when important files are deleted, you\u2019re in the right place. With Power Automate Email Alert SharePoint 4 Steps, you\u2019ll create a flow that notifies you instantly via email whenever a document is removed from your SharePoint library.<\/p>\n\n\n\n<p>No more guessing who deleted what &#8211; stay informed and in control.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/email-alert-sharepoint\/#%F0%9F%9A%80_What_Youll_Achieve\" >\ud83d\ude80 What You\u2019ll Achieve<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/email-alert-sharepoint\/#%F0%9F%A7%B0_Prerequisites\" >\ud83e\uddf0 Prerequisites<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/email-alert-sharepoint\/#%F0%9F%A7%B1_Step-by-Step_Power_Automate_Email_Alert_SharePoint_4_Steps\" >\ud83e\uddf1 Step-by-Step: Power Automate Email Alert SharePoint 4 Steps<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/email-alert-sharepoint\/#%F0%9F%94%B9_Step_1_Create_a_New_Automated_Flow\" >\ud83d\udd39 Step 1: Create a New Automated Flow<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/email-alert-sharepoint\/#%F0%9F%94%B9_Step_2_Collect_Deleted_File_Details\" >\ud83d\udd39 Step 2: Collect Deleted File Details<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/email-alert-sharepoint\/#%F0%9F%94%B9_Step_3_Configure_the_Email_Alert\" >\ud83d\udd39 Step 3: Configure the Email Alert<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/email-alert-sharepoint\/#%F0%9F%94%B9_Step_4_Run_and_Test\" >\ud83d\udd39 Step 4: Run and Test<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/email-alert-sharepoint\/#%F0%9F%93%88_Bonus_Tips\" >\ud83d\udcc8 Bonus Tips<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/email-alert-sharepoint\/#%F0%9F%8F%81_Wrapping_Up\" >\ud83c\udfc1 Wrapping Up<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/email-alert-sharepoint\/#%F0%9F%92%A1_Bonus_Resources\" >\ud83d\udca1 Bonus Resources<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%9A%80_What_Youll_Achieve\"><\/span>\ud83d\ude80 What You\u2019ll Achieve<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>By following Power Automate Email Alert SharePoint 4 Steps, you will:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Detect deleted documents in your SharePoint library<\/li>\n\n\n\n<li>Instantly receive an email alert with file details<\/li>\n\n\n\n<li>Protect your team from unexpected data loss<\/li>\n\n\n\n<li>Automate manual tracking with ease<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%A7%B0_Prerequisites\"><\/span>\ud83e\uddf0 Prerequisites<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Microsoft 365 account with Power Automate access<\/li>\n\n\n\n<li>A SharePoint Document Library<\/li>\n\n\n\n<li>Permission to create and manage flows<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%A7%B1_Step-by-Step_Power_Automate_Email_Alert_SharePoint_4_Steps\"><\/span>\ud83e\uddf1 Step-by-Step: Power Automate Email Alert SharePoint 4 Steps<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%94%B9_Step_1_Create_a_New_Automated_Flow\"><\/span>\ud83d\udd39 Step 1: Create a New Automated Flow<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Visit <a class=\"\" href=\"https:\/\/make.powerautomate.com\" target=\"_blank\" rel=\"noopener\">make.powerautomate.com<\/a>.<\/li>\n\n\n\n<li>Click <strong>Create > Automated Cloud Flow<\/strong>.<\/li>\n\n\n\n<li>Name your flow: <code>SharePoint Deletion Email Alert<\/code>.<\/li>\n\n\n\n<li>Choose the trigger: <strong>When a file is deleted (SharePoint)<\/strong>.<\/li>\n\n\n\n<li>Select your SharePoint Site and Document Library.<\/li>\n<\/ol>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"459\" src=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-4-1024x459.png\" alt=\"Email Alert SharePoint\" class=\"wp-image-738\" srcset=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-4-1024x459.png 1024w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-4-300x135.png 300w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-4-768x344.png 768w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-4.png 1106w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><\/div>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%94%B9_Step_2_Collect_Deleted_File_Details\"><\/span>\ud83d\udd39 Step 2: Collect Deleted File Details<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The trigger provides metadata about the deleted file.<\/li>\n\n\n\n<li>Add a <strong>Compose<\/strong> action to extract:\n<ul class=\"wp-block-list\">\n<li>File Name<\/li>\n\n\n\n<li>Deleted By<\/li>\n\n\n\n<li>Deletion Time<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>First, type the following labels in the Inputs field of the Compose action:<br>File Name:<br>Deleted By:<br>Deletion Time: <\/li>\n\n\n\n<li>Then, add the corresponding SharePoint dynamic content by clicking the flash icon and selecting each field one by one from the dynamic content list.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"337\" src=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-5-1024x337.png\" alt=\"Compose action\" class=\"wp-image-739\" srcset=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-5-1024x337.png 1024w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-5-300x99.png 300w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-5-768x253.png 768w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-5.png 1094w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><\/div>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%94%B9_Step_3_Configure_the_Email_Alert\"><\/span>\ud83d\udd39 Step 3: Configure the Email Alert<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Add action: <strong>Send an Email (V2)<\/strong>.<\/li>\n\n\n\n<li>In <strong>To<\/strong>, enter your email address.<\/li>\n\n\n\n<li>In Subject: \n<ul class=\"wp-block-list\">\n<li>First, type: SharePoint Document Deleted &#8211;<\/li>\n\n\n\n<li>Then, click the flash icon and select the dynamic content \u201c<strong>Filename with extension<\/strong>\u201d<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>In the Body field, add the output from the Compose action by clicking the flash icon and selecting it from the dynamic content list.<\/li>\n<\/ol>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"553\" src=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-6-1024x553.png\" alt=\"\" class=\"wp-image-743\" srcset=\"https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-6-1024x553.png 1024w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-6-300x162.png 300w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-6-768x415.png 768w, https:\/\/www.techpolaju.com\/blog\/wp-content\/uploads\/2025\/08\/image-6.png 1112w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><\/div>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%94%B9_Step_4_Run_and_Test\"><\/span>\ud83d\udd39 Step 4: Run and Test<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Delete a file from the target SharePoint library.<\/li>\n\n\n\n<li>Check your inbox for the Power Automate Email Alert.<\/li>\n\n\n\n<li>Verify that all details are accurate.<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%93%88_Bonus_Tips\"><\/span>\ud83d\udcc8 Bonus Tips<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Use <code>convertTimeZone()<\/code> in the email body to show the deletion time in your local timezone.<\/li>\n\n\n\n<li>Share the alert with team members to improve visibility.<\/li>\n\n\n\n<li>Test regularly to ensure the flow runs without errors.<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%8F%81_Wrapping_Up\"><\/span>\ud83c\udfc1 Wrapping Up<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Your Power Automate Email Alert SharePoint 4 Steps is ready to go!<br>From now on, you\u2019ll never miss a deleted document in your SharePoint library, keeping your data safe and your team in the know.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%F0%9F%92%A1_Bonus_Resources\"><\/span>\ud83d\udca1 Bonus Resources<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\ud83d\udd52<a href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/calendar-events-flow\/\">\u00a0Power Automate Calendar Events Flow \u2013 5 Powerful Steps to Boost Your Morning<\/a><\/li>\n\n\n\n<li>\ud83c\udf1f<a href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/3-effortless-steps-to-save-email-attachments\/\">\u00a0Unlock 3 Effortless Steps to Save Email Attachments Automatically<\/a><\/li>\n\n\n\n<li>\ud83c\udf1f<a href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/3-power-automate-triggers\/\">\u00a0Discover 3 Power Automate Triggers to Simplify Automation<\/a><\/li>\n\n\n\n<li>\ud83d\udd04<a href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/sharepoint-workflow-2025\/\">\u00a0Powerful Power Automate SharePoint Workflow 2025 for Easy Document Tracking<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>If you need a reliable way to know when important files are deleted, you\u2019re in the right place. With Power Automate Email Alert SharePoint 4 Steps, you\u2019ll create a flow that notifies you instantly via email whenever a document is removed from your SharePoint library. No more guessing who deleted what &#8211; stay informed and &#8230; <a title=\"\u26a1 Quick Power Automate Email Alert SharePoint 4 Steps to Safeguard Documents\" class=\"read-more\" href=\"https:\/\/www.techpolaju.com\/blog\/power-automate\/email-alert-sharepoint\/\" aria-label=\"Read more about \u26a1 Quick Power Automate Email Alert SharePoint 4 Steps to Safeguard Documents\">Read more<\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2],"tags":[],"class_list":["post-734","post","type-post","status-publish","format-standard","hentry","category-power-automate"],"_links":{"self":[{"href":"https:\/\/www.techpolaju.com\/blog\/wp-json\/wp\/v2\/posts\/734","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.techpolaju.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.techpolaju.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.techpolaju.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.techpolaju.com\/blog\/wp-json\/wp\/v2\/comments?post=734"}],"version-history":[{"count":12,"href":"https:\/\/www.techpolaju.com\/blog\/wp-json\/wp\/v2\/posts\/734\/revisions"}],"predecessor-version":[{"id":762,"href":"https:\/\/www.techpolaju.com\/blog\/wp-json\/wp\/v2\/posts\/734\/revisions\/762"}],"wp:attachment":[{"href":"https:\/\/www.techpolaju.com\/blog\/wp-json\/wp\/v2\/media?parent=734"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.techpolaju.com\/blog\/wp-json\/wp\/v2\/categories?post=734"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.techpolaju.com\/blog\/wp-json\/wp\/v2\/tags?post=734"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}