Power Automate SharePoint to Teams notification is one of the most valuable automations for teams using Microsoft 365. It instantly notifies team members in Microsoft Teams when something new is added to a SharePoint list — keeping everyone aligned, without manual effort.
🚀 Why Use Power Automate SharePoint to Teams Notification?
Many teams rely on SharePoint lists to track tasks, incidents, or requests. But unless you’re checking constantly, it’s easy to miss updates. With Power Automate SharePoint to Teams notification, your team is alerted automatically — boosting visibility and response time.
🧰 What You’ll Need
- A Microsoft/Office 365 account
- Access to SharePoint and Microsoft Teams
- A SharePoint list already created
- A Teams channel where notifications will be posted
🛠️ Step-by-Step Guide: Power Automate SharePoint to Teams Notification
🔷 Step 1: Open Power Automate
Go to https://make.microsoft.com and sign in.
🔶 Step 2: Create an Automated Flow
- Click Create
- Click Automated cloud flow
- Name it something like
SharePoint to Teams Alert - Search “When an item is created”
- Choose the trigger: When an item is created (SharePoint)
- Click Create
🔷 Step 3: Configure the SharePoint Trigger
- Site Address: Select the SharePoint site
- List Name: Choose the target list you want to monitor
Now Power Automate knows where to look for changes.
🔶 Step 4: Add an Action for Teams
- Click on the plus (+) icon just below the trigger box in the flow editor.
- Search for Microsoft Teams
- Choose Post message in a chat or channel
Configure the action as follows:
- Post as: Flow bot
- Flow bot is a built-in automated agent that sends messages on behalf of your flow. It clearly identifies that the message was generated by an automation process, not a person.
- You can also choose to post the message as a user, which will send it from your own Teams identity instead of the Flow bot.
- Post in: Group chat
- Group chat: Test Group Chat
- Message:
An event item is created. Please check in the SharePoint list "Event Schedule".- 🔹 You can add dynamic content like the event title by clicking the flash icon next to the message box.
🔷 Step 5: Save and Test
Click Save, then manually add an item to your SharePoint list to test the Power Automate SharePoint to Teams notification.
💡 Power Tips
- Use conditional logic to only send alerts for high-priority items
- Include a link to the SharePoint item in the Teams message
- Format messages with Markdown for better clarity
🔁 Use Case Examples for Power Automate SharePoint to Teams Notification
📌 Task Tracking for Teams
Get notified in Teams every time someone adds a new task to your shared list.
🧯 Incident Management
Trigger a real-time Teams message when a new incident report is submitted.
🛎️ Customer Requests or Feedback
Automatically alert your support team when new customer feedback is logged.
✅ Conclusion: Stay in Sync with Power Automate SharePoint to Teams Notification
Setting up a Power Automate SharePoint to Teams notification takes less than 10 minutes, but saves your team hours of back-and-forth. With this flow, your updates are no longer buried in SharePoint — they’re front and center in Teams.
🧭 Where to Go Next?
If you want to level up your automation skills, check out: