🕒 Power Automate Calendar Events Flow - 5 Powerful Steps to Boost Your Morning

Calendar events flow is the perfect way to kickstart your day. In just 5 minutes, you can build a flow that automatically sends your Office 365 calendar agenda to your inbox-before you even pour your coffee.

Whether you’re juggling meetings, tasks, or deadlines, this quick automation keeps your mornings organized and efficient.

Table of Contents

📋 What You’ll Need

Before you begin, make sure you have:

A Microsoft 365 account with Outlook access
Access to Power Automate: https://make.powerautomate.com
Your Outlook calendar synced with Office 365

🧭 How to Build a Calendar Events Flow in 5 Steps

🔹 Step 1 – Add the Recurrence Trigger

Start by creating a new Scheduled cloud flow.

Go to Power Automate → Create → Scheduled cloud flow
Flow name: Daily Calendar Email
Create

Set Recurrence to:
- Frequency: Week
- On these days: Select Monday to Friday
- At these hours: Select 7
- At these minutes: Write 15

This ensures your calendar events flow runs every weekday morning.

💡The default Time zone is UTC, but you can change it as needed. For example, if you’re in the USA, you might use “(UTC-06:00) Central Time (US & Canada)” or “(UTC-05:00) Eastern Time (US & Canada)”.

💡The Start time determines when the flow begins running — you can set it to a future time if you want the flow to start later.

🔹 Step 2 – Get Today’s Calendar Events

Add a new action: Get calendar view of events (V3)
Parameters:
- Calendar ID: Select Calendar from the dropdown
- Start Time: Place the cursor inside the field, click the fx icon, enter startOfDay(utcNow()) in the expression popup, and then click the Add button.
- End Time: Place the cursor inside the field, click the fx icon, enter addSeconds(addDays(startOFDay(utcNow()),1),-1) in the expression popup, and then click the Add button.

This pulls all your events for the current day.

🔹 Step 3 – Add a Condition to Check for Events

Add a Condition control
Use expression: length(body('Get_calendar_view_of_events_(V3)')?['value']) is greater than 0

This ensures the flow continues only if you have events today.

🔹 Step 4 – Create an HTML Table from Events

Inside the “True” branch:

Add action: Create HTML Table
From: value (from the Get calendar view of events (V3) action)
Click on Advanced Parameters and select “Columns”
In Columns select Custom
Add columns in Header and Value:
- Subject: item()?['subject']
- Start Time: item()?['start']
- Location: item()?['location']

This turns your event list into a neat email-friendly table.

🔹 Step 5 – Email Your Daily Agenda

Add action: Send an email (V2)
To: your email address
Subject: Your Agenda for Today – formatDateTime(utcNow(),'MMMM dd')
Body: use the output from Create HTML Table

You now have a working Power Automate calendar events flow that emails your daily schedule.

💡 Bonus Tips for Your Calendar Events Flow

✅ Empty Calendar: In the “False” branch, you can send a polite message like “No events scheduled today.”
🔧 Customize Email Body: Add branding, greetings, or even a daily quote to personalize your morning digest.
📚 Learn More: Microsoft Learn – Outlook Connector Guide

🎯 Why You Should Use a Calendar Events Flow

Automating routine tasks can boost personal productivity by up to 40%. Your calendar is your daily blueprint-don’t let it sit buried. With just one flow, you get a daily briefing, free from distraction or delay.

Power Automate calendar events flow is not only efficient-it’s empowering.

🏁 Wrapping Up

In just five steps, you’ve built a calendar events flow that organizes your day before it begins. It’s simple, fast, and incredibly effective. Try it today and take control of your mornings-one email at a time.

🕒 Power Automate Calendar Events Flow – 5 Powerful Steps to Boost Your Morning